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Privacy Policy

The Charlton Kings Community Players is an amateur dramatics group based in Charlton Kings, Cheltenham. This Privacy Policy explains how we use any personal information we have collected about you.

What information do we hold about you?

If you have given consent to this, we may hold your name and your email address. We hold no other information about you and we do not collect information about you when you access our website.

How will we use the information about you?

We use the above information about you to enable us to send you emails about the activities of the Charlton Kings Community Players including notices of meetings and play readings, and notices about auditions. We may also send you links to the activities of other local community groups. We will not share your information with any other group.

If you do not wish to receive information about the activities of other groups in the area, you can inform us by emailing us using the contact form on our website.

Access to your information and correction

You have the right to request a copy of the information we hold about you. If you would like a copy of your personal information, please email us using the contact form.

We want to make sure that your personal information is accurate and up-to-date. You may ask us to correct or remove information you think is inaccurate.

Other websites

Our website contains links to other websites. This Privacy Policy only applies to the CKCP website so when you link to other websites, you should read their own privacy policies.

Changes to the Privacy Policy

This Privacy Policy will be reviewed regularly and updates notified on our website.

How to contact us

Please contact us if you have any questions about our Privacy Policy or information we hold about you by email using the contact form.


April 2018

Data Protection Policy

The Charlton Kings Community Players (CKCP) is an amateur dramatics group based in Charlton Kings, Cheltenham. The CKCP takes data protection seriously and takes steps to safeguard any personal information it holds about its members.

What personal information do we hold and where is it held?

The CKCP holds the names and email addresses of the members of the mailing list. Consent is sought from the member before the information is stored in the CKCP Googlemail Contact Group. Access to the Contact Group is protected by a strong password which is only held by the Officers of the Players and the committee member responsible for administration of the Gmail group and the website. The list will be accessed using devices with a firewall and anti-virus protection. If a member of the CKCP is under 18 years of age, his/her email address will not be held, and the email address of the parent/guardian will be used to contact the member.

What is the information used for?

The information is held to enable the CKCP to inform the mailing list of the organisation’s activities, notices of meetings, auditions and play readings, and to inform them about the activities of other local community groups. When members of the mailing list are sent an email, the ‘BCC’ function will be used to safeguard email addresses.

A record is kept of the emails sent to the membership.

Right of access to personal information

A member of the mailing list has the right to request a copy of the personal information held about him/her and to ask for that information to be corrected or removed. Requests for copies of personal data will be supplied within the statutory one month of the request being made. Members of the mailing list can, at any time, ask for their information to be removed by clicking on the ‘Unsubscribe’ button on the website or emailing the CKCP using the contact form on the website.

Sharing information with other parties

The CKCP will not pass on personal information to other parties without the express permission of the persons involved.


The CKCP does not use Cookies on its website. If following a link from the CKCP website to another website, the user should refer to that website’s cookie and privacy policy.

Privacy Policy

The CKCP has a Privacy Policy which can be requested or read via the link on the CKCP website or on emails sent out by the Players.

April 2018